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How do I reset the staff attendance values in iPASS for the October 1 EPIMS Report?

Article ID: 665
Last updated: 09 Oct, 2015
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If you use iStaff for Attendance: The values submitted for staff reported in the EOY EPIMS are there until you clear them out.

Step 1: For the October 1 report you need to adjust the number of Expected Days for your contract groups.

Go to DOE ID Manager > Maintenance – DOE > DOE Fields > Fields and scroll down to Staff Employee Contracted Months. Click on the filed name to open up the DOE field. Under Default Values you will see Codes that relate to total number of days for each contact group. Click on the Description to open up the DOE Value screen. Change the Code to equal the total Expected Days as of October 1. Click Submit to update. Repeat for each contact group.

Step 2: Refresh the attendance values based on the current year’s iStaff Attendance.

Go to iStaff Procedures > Batch Data Entry > Select Field to Update = Days Worked (SR36) and Days Expected (SR37). Enter a 0 in the default value box at the top of the Days Worked and Days Expected column and click on the copy down icon (blue overlapping pages) to fill all the boxes with a 0. Submit the screen. Districts that use iStaff for attendance will have the new values auto-populate the boxes. Submit the screen to save the new values. Click Next at the bottom of the screen to load the next list of staff.

If you do NOT use iStaff Attendance you will need to import the October 1 values for the Staff Days in Attendance (SR36) and Days Expected (SR37). Import your Staff Attendance Data using iStaff Procedures > Import Staff Data. When you import you must select Staff Data Record format = MA EPIMS Staff Roster. You may also use Staff Data Batch Entry screen to review and update.

NOTE: All 6 Identifying fields must match 100% to the data in the iStaff Database. Meaning in order to import any data into iStaff the Employee ID, First Name, Middle Name, Last Name, DOB and Gender must be the same in both iStaff and the file you want to import.  All 6 fields must match 100% to insure that the teacher, person and user records are linked together and updated properly. For more information please refer to the iStaff DOE EPIMS Help Document found in iPASS Help > DOE ID Manager > Help > EPIMS Sub Categories Folder.

Also listed in
folder iStaff -> FAQ
folder DOE ID Manager -> Help -> EPIMS (MA)

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