Step 1: Set the transmission “As of Date” to October 1.
Step 2: Check the School Calendar and the Academic Year Settings at each school to confirm holiday/no school days are entered correctly and the Start Dates/End Dates are accurate for your terms. These dates are used for calculating SIMS Attendance.
Step 3: Check the Academic Year Settings to confirm the additional "fake" SCS Terms are highlighted, Start/End Dates are entered, and the Term Order matches what was used the previous year. *(If the order is changed, this will affect the Term Instances set up on PCL Documents such as Report Cards. It should remain the same so that grades will print in the correct locations on the PCL Documents.)
Step 4: Check the Grade Headings & Terms screen to confirm it is set up to "Include" all Terms/Grade Headings for the entire school year and check the Grade Heading screen to confirm that there is a Grade Heading set to Is Final Grade = Yes.
Step 5: Create EPIMS Work Assignments “as of” October 1.
Step 6: Recycle the SIF Processors
Step 7: Prior to sending your SIF Objects for the new transmission period it is recommended that you check off “Purge All Log Files Except Current Day” to remove logs from the last transmission period, making it easier to reference your active transmission log files. It is recommended to keep the logs for the current reporting period in case they need to be referenced.
Step 8: Clear the SIF Temp Table and send the SIMS, SCS, and EPIMS SIF Objects to the DOE using SIF Agent > SIF – Send Objects.
Reminder to send Summer Withdrawals: October SIMS must include "Summer Withdrawals." There are no triggers to send these students to DESE so you will need to send the Summer Withdrawals Objects initially to include these students in the transmission AND any time you make an update to clear errors for these students.
For more information on which Objects to send, go to iPass Help > SIF > Help > How do I send SIF data objects to the DOE and which objects to I send for each state report?
NOTE: DESE expects all school districts using a SIF enabled SIS application (ie. iPass) to report their 2018-2019 SIMS, SCS, EPIMS and SSDR State Reports via SIF transmission. In the event that Legacy flat-file submission is required, you will still follow all steps above to prepare for your submission..