Navigating iPASS


Common Terms & Helpful Hints




The Basics:


iPASS is a 100% browser-based application, best used with;

A.     Internet Explorer (IE) version 6.0

B.      Netscape Navigator


Computer – There are no special computer requirements to operate iPASS other than one of the recommended browsers.  Powers users and/or users required to generate schedules, report cards, progress reports, or other large files will require enough RAM (random access memory) to open and print these files.  IMG recommends a computer with an Intel P3 class CPU and a minimum of 256MB RAM.


Printers - Supported printers that have been tested are:

Hewlett Packard LaserJet Models 2100N, 4100N, 4050N, 8150N.


Monitor – Minimum recommended monitor is a 17” screen set to 800 x 600 resolution.


Mouse – iPASS is best used with a wheel mouse for easy page scrolling.


Left Mouse Button – Primary option for executing functions in most web applications;

Moves you from field to field;

Select the options in a pull down list;

Select links;

Drag scroll bars;

Drag to highlight multiple options on a pull-down list.


Right Mouse Button – Allows options for printing a selected screen, refreshing a screen to view data changes or move back to your previous screen.


Wheel Mouse – Use the wheel for easy scrolling within your focused page.  Be careful that you are not scrolling within a pull-down list where you have already made a selection.


Internet Explorer (IE) – You may start and use multiple sessions of iPASS simultaneously by clicking on Internet Explorer (IE) or pressing the <control> key and the <N> (letter N) key simultaneously.  You can move from session to session by clicking your left mouse button on the task bar (next to the start button).  See your local systems administrator for assistance.




Cursor – Blinking indicator of where the focus is on a given screen.


User – An individual with a specific ID and Password who is given access to the iPASS application database.


Navigating Windows -

Maximize or re-size a window by clicking on the middle icon in the upper right corner that looks like one or two boxes.

Maximize a window by double clicking on the top bar.

Hide a window by clicking on first icon in the upper right corner that looks like a minus sign or dash in the lower part of the icon.

Re-store a window by clicking on the box at the bottom of the screen.

Move a window, that has not been maximized, by clicking on the top bar and dragging it.

A window will be hidden if you click on an open window behind it.

Close a window by clicking on the last icon in the upper right corner that looks like an X.


Scroll Bars -

When a window is too large for the screen, then scroll bars may appear on the right-side of the window and/or on the bottom of the window.

Click on the scroll bar with the mouse and drag the bar to expose additional areas or click on the up and down or left and right arrow boxes that appear with the scroll bar.






Tab – The <Tab> key moves you from field to field during data entry or modification.


Enter –The <Enter> key can be used in teacher entry of Grades to facilitate the process.  You may also use the <Enter> key to activate a button or icon, such as  if you have used the <Tab> key to get to that button/icon.


<F5> Key – On the Internet Explorer (IE) browser, the <F5> function key on the keyboard will refresh your screen and display any changes that may have occurred on the otherwise static screen.


Comma (,) – Used to separate student ID’s when entering a string of student ID’s for batch printing and other purposes.  Important Note: You can set a parameter within iPASS to define an alternative separator, such as the asterisk (*) or hyphen  (-) key which will provide for rapid entry by staying on the numeric keypad for entry of Daily Attendance.


Cut & Paste - Cut data  <Ctrl> <C> and Paste data <Ctrl> <V> - You can highlight data with your mouse by clicking your left mouse button and dragging until you have highlighted the data that you intend to cut and/or paste.  Once you have highlighted your data press and hold down the Control key <Ctrl> key and then hitting <C> (the letter C) this will place the data in your clipboard and allow you to paste it by pressing and holding down the Control<Ctrl> key and then hitting <V> (the letter V).




Navigating the iPASS Menu:


Menu – The system of Folders, Links, Tabs and Pages that provide access to the data.


Folders – The main menu options listed on the left side of the screen., such as “Biographical System”.  Clicking on the “+” sign in front of its folder displays a list of Links associated with the folder.


Links – Direct connections to procedures, pages or a set of Tabs.


Tabs – The headings at the top of a Page that provide access to additional, related Pages.


Pages – A specific screen display of data.








Pull-down Lists:

Allow you to select options which are available from a defined table.  Selected items will be highlighted.


Single Selection Lists - Allow you to select only one value and will initially display only a single value.


Multiple Selection Lists - Allow you to select any combination of values and will generally display three (3) or more values.


If you are selecting multiple values from a long list in of items:

A.     Click-on the first item you wish to include and drag the mouse down to select the additional, consecutive values that you want.

B.      Click-on the first item that you want, hold down the <Shift> key and select the last item that you want to include and all inclusive item will be selected (highlighted).

C.     Click-on the first item that you wish to include, hold down the <Ctrl> and click-on and other items that you wish to include.

D.     Hold down the <Ctrl> key and click-on any previously selected item to de-select that choice.


Helpful Hint!

If you are selecting a single value from a long list of items, you can type the first character of the value you want and move directly to that position on the list.  Example: The pull-down is a list of states.  Type the letter M <M> and move to the first state that starts with the letter M (Maine), type the letter M a second time to move to Maryland and a third time to move to Massachusetts.








Home Icon – Moves you back to your original iPASS main menu.


Back Icon – Moves you back to previous screen.


Print Icon – Allows you to print the screen that is in focus.  Please note that additional options are available within the windows print dialog box that will appear.  You may send output to any of the printers that appear in the pull down list, choose number of copies, etc.


Logout Icon – Securely ends your iPASS session.


Question Mark Icon – Access on-line documentation.










 – Writes/saves data to the database.


 – Queries the database based on selected filtering criteria.


 – Aborts data changes from being saved to the database.


 – Resets search/filter screens to default status.


 – Brings up a screen to create a new record.


Note: There are several places in iPASS where data can be added, but there is no  button.  This occurs mainly in the definition of tables.  In these areas, there are three empty fields at the bottom of the list where additional values can be entered.  Once you have submitted one, two or three entries, three additional empty fields will appear.





Other options:


Check-boxes– These are used in many iPASS programs to allow you click-on and include records for processing or to identified records that are to be deleted.


Check All / Clear All options– Use this function to select all records on a filter screen and process all or de-select your exceptions.  You may also use the Clear All and then check the few records that you wish to process, thus minimizing keystrokes.


Previous (Page) / Next (Page) options– Use this function to select all records on a filter screen and then de-select your exceptions to minimize keystrokes.






iPASS produces the following types of output;


Standard reports and labels are available in one or more of the following formats:

A.           Microsoft Word (version 97 & 2000)

B.            Microsoft Excel (version 97 & 2000)

C.           CSV – comma separated value

D.           RTF – rich text format

E.            HTML – hyper text

F.            Text

When these reports are generated, they are sent directly the <My Data> folder and the <My Reports> menu item of the User who created them.  They are available there to be viewed, printed, saved or filed.  They may also be e-mailed directly to you or someone else.  These reports remain in <My Data> <My Reports> until they are deleted by you.  NOTE: You should regularly delete old reports that are no longer needed.


PCL Documents include Report Cards, Transcripts, Progress Reports and Course Request Verifications.  These reports are send directly to a system-defined printer and are not available in <My Data> <My Report>.


Label formats supported by iPASS include:

          Avery 5160   1” x 2 5/8” Address labels

          Avery 5163   2” x 4” labels for Permanent Record cards

          Avery 5164   3 1/3” x 4” labels for Permanent Record cards

          Avery 5536   file folder labels


Tools Button – When you are viewing a report using Internet Explorer (IE), you can select the “Tools Button” to insert a Microsoft Word toolbar.


Helpful Hint!

In pull-down lists when creating a report, ALL values are included by default and do not need to be selected/highlighted.  Select/highlight specific items to limit and narrow the number/types of records to be included in the report.