Quick Guide: Preparing for Massachusetts March and EOY State Reporting (Updated 2019)

*** UPDATE for 2018-2019 School Year ***
DESE expects all SIF enabled sites to submit their state reports via SIF transmission.

SIF Districts:

Districts that have certified their October state reports can now work on your March SIMS submission and begin to review SCS, EPIMS and SSDR for June/EOY. 

Districts that have certified their March SIMS state report can now set up for their End of Year (EOY) SIMS, SCS, EPIMS and SSDR submissions.

Step 1: Set the transmission “As of Date”.

NOTE: If the last day of school falls on a Monday then the As-of Date needs to be set to the SCHOOL DAY BEFORE the last day of school, which would be the preceding Friday.

NOTE: When you get closer to the end of the school year and are certain of your actual last day of school, you will want to confirm/update the EPIMS Export As-of Date to be the day BEFORE the actual last day of school. After March SIMS is CERTIFIED you can update your “Last Transmission Date” to the day before the last day of school for June/EOY SIMS and SCS reporting. If the last day of school falls on a Monday then the As-of Date needs to be set to the SCHOOL DAY BEFORE the last day of school, which would be the preceding Friday.

Step 2: Check the School Calendar and the Academic Year Settings screens at each school to confirm holiday/no school days are entered correctly and the Start Dates/End Dates are accurate for your terms. Adjustments may need to be made if you had any school days cancelled due to weather/snow.

Step 3: Create EPIMS Work Assignments “as of” June/EOY.

Step 4:  Recycle the SIF Processors

Step 5: Purge previous submission log files. Prior to sending your SIF Objects for the new transmission period it is recommended that you check off “Purge All Log Files Except Current Day” to remove logs from the last transmission period, making it easier to reference your active transmission log files.

Step 6:  Make sure DESE has you set up for the next submission window (ie. March or June/EOY). If you want to get started early you may need to ask the DESE to flip you to the the next submission window . At the same time confirm they have you set to SIF for all state reports (SIMS, SCS,  EPIMS and SSDR).

Step 7: Send SIF Objects. Clear the SIF Temp Table and send the SIMS, SCS, EPIMS and SSDR SIF Objects to the DOE using SIF Agent > SIF – Send Objects. For more information on which Objects to send, go to iPass Help > SIF > Help > How do I send SIF data objects to the DOE and which objects to I send for each state report?


Legacy Districts: (Not updated for 2019 since all districts expected to use SIF transmission.)

Step 1:  Set your transmission “As of Date”.

To review your SIMS data before March 1 be sure to run the SIMS 52 Export report using the date of 03/01/2018 to preserve the Last Transmission Date set up on the DOE Parameters screen and to provide the data you need “as of” March 1.

NOTE: When you get closer to the end of the school year and are certain of your actual last day of school, you will want to confirm/update the EPIMS Export As-of Date to be the day BEFORE the actual last day of school. After March SIMS is CERTIFIED you can update your “Last Transmission Date” to the day before the last day of school for June/EOY SIMS and SCS reporting.

Step 2: Create EPIMS Work Assignments “as of” June/EOY.



Article ID: 929
Last updated: 01 Apr, 2019
DOE ID Manager -> Help -> Quick Guide: Preparing for Massachusetts March and EOY State Reporting (Updated 2019)
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