What do you need to do in iPass when a student enrolled as “School Choice” changes mid-year to “Resident” (or vice versa)?
IMPORTANT UPDATE: If a school is configured to “Automatically Drop Schedule on Withdrawal” the user must select the checkbox for “Retain Schedule” when creating the TRF (Transferred Out - within the District) withdrawal record to change a student’s status from School Choice to Resident (or vice versa) to keep the scheduled courses. If the box is not checked off the courses will be dropped. In the event this occurs, on the Modify Schedule screen select the checkbox “Show Dropped Courses” and check off Drop/Restore to restore the courses (check boxes off to schedule even if course is full or creates a conflict). Check to make sure that the correct Terms are highlighted in the courses.
The student must be withdrawn from the school as a “School Choice” student with an Entry/Withdrawal code of “TRF – Transferred Out - within the District” and then Re-Enrolled in the same school with an Entry/Withdrawal code of “Re-Enrolled Same School” with the enrollment codes for “Resident”. The student maintains an Enrollment Status of “01 – Enrolled” even in the withdrawal record.
Step 1: Withdraw them with School Choice codes:
Step 2: Re-Enroll them in the same school:
Reminder: Don't forget to set the Town of Residence on the Profile screen to match their current status.