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SIF SSDR Error Codes - Recommendations to Clear Errors (June 2016)

Article ID: 829
Last updated: 14 Jun, 2016
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SIF SSDR Errors – The Support Team has put together a quick reference to help you identify what to check in iPASS when trying to clear SIF SSDR validation errors. See chart below.

Error Code Error Description iPASS - How to Clear Error
SSDR2025 Offense Code 1 invalid Incident Code not mapped. Go to SIF Agent > SIF Data Mapping > SIF Data Table = 1049 Incident Code. Map missing iPASS Offense Code in appropriate SIF Description field.
SSDR2525 Invalid Disciplinary Action Taken code (DAT) entered Discipline code not mapped. Go to SIF Agent > SIF Data Mapping > SIF Data Table = 1054 Discipline Action. Map missing iPASS Consequence Code in appropriate SIF Description field. 
SSDR6090 Physical Fight requires at least 2 offenders Another Student "Offender" should be linked in this Incident. Add additional Offender using the "Additional Students" field. After screen submitted, click on additional student's record and select Offender and other Report to DOE fields. 
SSDR6100 Offense codes 3 through 9 and 12 - 13, 17 must have at least one victim Need to add a name(s) in "Additional Victims" field. This is in addition to entering a # value in the Report to DOE Incident DOE Field for Number of Victims.
SSDR6105 Offense codes 3 through 6, 8 through 9 ,12 - 13,17 must have at least one victim Need to add a name(s) in "Additional Victims" field. This is in addition to entering a # value in the Report to DOE Incident DOE Field for Number of Victims.
SSDR6560 Educational Services Not Provided code (NAE) must be provided when Education Services Indicator (AEINC) equals N Make sure you are not using a discontinued codes in the Not Provided field. Make sure you have not selected codes in both AE and NAE. 
SSDR6615 Start Date and Date Eligible inconsistent with number of days missed All In-School Suspensions (ISS) need to have student Return Date be one day AFTER the ISS date(s).  An extra day must be added to Return Date to report ISS correctly. The Proposed/Actual Serve values for the "extra" day can be entered as 0.
SSDR6640 if the Education Services provided Code (AE) is neither 2, 3 nor 8 and the Education Services not provided Code is not 7 then an other specification (AEX) must be blank. If Alt Education Code (AEINC) = Yes and Alternative Eduaction Type (AE) = 1, 6, or 7, there should be NO comment in the Education Services Comment (AEX) field. AEX is only filled in for AEINC = Yes and AE = 2, 3, 8.
SSDR7005 A reported discipline, must have a corresponding reported incident  and the incident date must match The additional student is being reported with a displine record but the Primary student's incident was deleted and no Offense/Incident was reported . **Contact iPass Support to assist you.
SSDR7010 Discipline record found, but not joined to any incident data Check to see if  there is "Primary" student in the record. The Primary student may have been deleted.
SSDR7025 No disciplines were indicated (DISC IND = N), but disciplines were reported for this incident Check to make sure the DISC INC = Yes if it is a DOE-reportable consequence (DAT) (In-School Suspension (1), Out of School Suspension (s), Expulsion (3),  Removal (4,5,6)). If not a reportable DAT, check to see if the Offense is reportable (Codes 1-17) to see if incident should be reported to the DOE.
SSDR7040 There are more offending student SASIDs than are counted in Offending student count Check the Number of Offenders field(s) count. This total count must match the number of named student offenders linked to the incident.
SSDR7045 Type of Offense ID 1 (SOT1) must be one of the offenses listed on the Incident Report (OT1 - OT5) Student "Offenders" must have new DOE Offender fields filled in (fields displayed below Report to DOE Incident DOE Fields )
SSDR7070 Missing Discipline data, please check Incident/Discipline counts comparison report Check to make sure that the Discipline Indicator (DISC IND) = Yes. DOE-reportable consequence (DAT): In-School Suspension (1), Out of School Suspension (2), Expulsion (3),  Removal (4,5,6). 

Also listed in
folder Discipline -> Help
folder SIF -> Help
folder DOE ID Manager -> Help -> SSDR (MA)

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