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How do I send SIF data objects to the DOE and which objects do I send for each state report?

Article ID: 811
Last updated: 08 Mar, 2018
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There are two different ways to send SIF Objects.

  • SIF - Send Objects allows you to send specific objects for the entire district. This is the only way to send Summer Withdrawals. At this time, you also need to use this method to send the StaffEvaluation data.
  • SIF Reporting allows you to send all the objects required for a specific state report (SIMS, SCS, EPIMS, or SSDR) for the entire district, by School, by Student, by Course, or by Staff member.

SIF - Send Objects

NOTE: SIF - Send Objects will send the specific object for the entire district (all schools, all students, all courses, all staff). Since this can involve a lot of records and take time to update at the DOE, you may want to consider using SIF Reporting to send for just one school or just for one student, course or staff member.

Prior to sending SIF Objects you should clear the SIF Temp Table.

Go to SIF Agent > SIF Delete TMP Table

  • Select the Object  that you want to clear the temp table out for. Reference objects list below. ** You may select multiple objects. **
  • Submit the screen.
  • A count of the objects cleared will appear on this screen.
SIF Delete Temp Table
 CalendarSummary (not active - to be removed)
 DisciplineIncident SSDR
 EmployeeAssignment (not active - to be removed)
 EmployeePersonal (not active - to be removed)
 EmploymentRecord EPIMS
 LEAInfo SIMS, SCS, EPIMS
 RoomInfo (not active - to be removed)
 SchoolCourseInfo SCS, EPIMS
 SchoolInfo SIMS, SCS
 SectionInfo SCS, EPIMS
 SectionMarkInfo SCS, EPIMS
 StaffAssignment EPIMS
 StaffEvaluation EPIMS 
 StaffPersonal EPIMS
 StaffSectionAssignment EPIMS 
 StudentAcademicRecord (not active - to be removed)
 StudentAttendanceSummary (SIMS - Pulled by DESE nightly - to be removed)
 StudentContact (not active - to be removed)
 StudentParticipation (not active - to be removed)
 StudentPersonal SIMS, SCS, SSDR
 StudentSchoolEnrollment SIMS
 StudentSectionEnrollment SCS
 StudentSectionMarks SCS
 StudentSnapshot (not active - to be removed)
 StudentSpecialEducation Summary (SIMS - Pulled by DESE PM & Mid-Day - to be removed)
 TermInfo SIMS, SCS, EPIMS

Then send Objects:

Go to SIF Agent > SIF – Send Objects

  • Agent = State (Unless you are a regional site with additional agents in that case select the correct agent to use)
  • Academic Year = Defaults to current reporting year
  • Object = (Select the object you want to send - see SIF - Send Objects list below) ** You may select multiple objects. Large districts should consider doing this during off hours or break send them by report (SIMS, SCS, EPIMS, SSDR). **
  • Count Only = Create Objects and Send
  • Action = Add  (Leave this as Add always)

SIF - Send Objects Some objects are repeated in different reports.  Example LEAInfo.  You only need to send them once. No need to send again for each report.
 DisciplineIncident SSDR
 EmploymentRecord EPIMS
 LEAInfo SIMS, SCS, EPIMS
 SchoolCourseInfo SCS, EPIMS
 SchoolInfo SIMS, SCS
 SectionInfo SCS, EPIMS
 SectionMarkInfo SCS, EPIMS
 StaffAssignment EPIMS
 StaffEvaluation EPIMS (not currently sent in SIF Reporting > EPIMS)
 StaffPersonal EPIMS
 StaffSectionAssignment EPIMS
 StudentAttendanceSummary (SIMS - Can't send - Pulled by DESE nightly - to be removed)
 StudentPersonal SIMS, SCS, SSDR
 StudentSchoolEnrollment SIMS
 StudentSectionEnrollment SCS
 StudentSectionMarks SCS
 StudentSpecialEducationSummary (SIMS - Can't send - Pulled by DESE PM & Mid-Day - to be removed)
 TermInfo SIMS, SCS, EPIMS
 SummerWithdrawals-StudentPersonal SIMS Summer Transfers - Have to send to DESE (clear StudentPersonal)
 SummerWithdrawals-StudentEnrollment SIMS Summer Transfers - Have to send to DESE (clear StudentSchoolEnrollment)

SIF Reporting

You can use SIF Reporting to send all the SIF Objects for a particular state report. This way you don't need to think about which SIF Objects to select to send. This method also allows you to send Objects for just one school, just one student, just one course, or just one staff member. 

Prior to sending objects you should clear the SIF Temp Table. See above steps.

Go to SIF Agent > SIF Reporting 

  • Click inside the radio button to select SIMS, SCS, SSDR, or EPIMS.
  • Select the School to limit the sending of objects by School or to get additional selection options.
  • You must select the School to get options to enter an individual student, course, or individual staff member.
SIMS 
Can select School; Then can select SASID, Student ID or Student Name.
Objects Sent:
LEAInfo
SchoolInfo
StudentPersonal
StudentSchoolEnrollment
TermInfo
SCS
Can select School; Then can select SASID, Student ID or Student Name; Can select Course-Section Number(s), Course-Section Name(s).
Objects Sent:
StudentPersonal
SchoolCourseInfo
TermInfo
SectionInfo
SectionMarkInfo
StudentSectionMarks
StudentSectionEnrollment
EPIMS
Can select School; Then select MEPID, Staff ID or Staff Name.
Objects Sent:
StaffPersonal
EmploymentRecord
SchoolCourseInfo
StaffAssignment
StaffEvaluation *(not sending in SIF Reporting at this time - Use SIF - Send Objects > StaffEvaluation)
TermInfo
SectionInfo
SectionMarkInfo
StaffSectionAssignment
SSDR  
Can select School; Then can select SASID, Student ID or Student Name.
Objects Sent:
StudentPersonal
DisciplineIncident

A report is sent to My Reports with the count of records sent for that object,

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