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How do I use Mass Enroll Students to "Graduate" the Grade 12 Seniors?

Article ID: 1088
Last updated: 15 Jun, 2018
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You can copy information from the students’ most recent Enrollment record to insure that exceptions to the DOE fields 11 & 13 are retained. It is recommended that you only use the “Copy” option for Reporting Reason (Mass DOE 11) and Enrollment Reason (Mass DOE 13), otherwise you may be copying incorrect data, such as enrollment data for students who entered in the middle of the previous school year.

The Mass Enroll program will allow you to Graduate one or more students.

Go to Biographical System > Mass Update Students > Mass Enroll.

  • Search for Student in: Select High School
  • Search for Students in Year: Current Year (ie. 2017-2018)
  • Entry/Withdrawal Date: enter actual date of Graduation
  • Be sure to select the current Academic Year. This field must be defined if you intend to use the Copy option for any of the applicable fields.
  • Entry/Withdrawal Code - Select Graduated from the pull-down list for students who are graduating.
  • Enrollment Reason – Select Copy.  The Enrollment Reason from the student’s most recent Enrollment record will be copied into this new Enrollment record.
  • Enrollment Status – Select 04 - Graduated
  • Reporting Reason – Select Copy.  The Reporting Reason from the student’s most recent Enrollment record will be copied into this new Enrollment record.
  • Update Building Code – Always use the default of Yes.

Note: School districts where the student's last grade in the district is prior to Grade 12 (ie. Grade 6 or 8) should withdraw the student, not graduate the student. The "Gradudated" code is reserved for Grade 12.

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